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Administrative Responsibilities Chart |
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The chart below illustrates your administrative responsibilities if :
(A) you are on your own;
(B) if you are using a payroll service only; or
(C) if you are taking advantage of a PEO’s services. A “check” means this is an administrative duty that you must perform. Remember, a reduction in the amount of time and effort that you spend on administrative tasks and issues allows more time to focus on the productive aspects
of your business.
Your administrative duties if you are:
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A
On
Your Own |
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B
Using a
Payroll Service |
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C
Using
Harbor America |
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| Payroll Administration |
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| Report Hours |
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Compute Pay (OT, Vacation,
Sick, Etc.) |
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| FICA |
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| Social Security & Medical |
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| FUTA |
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| SUTA |
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| Compute Deductions |
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| Write Checks |
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| Reconcile Payroll Account |
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| Court Ordered Payments |
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| Payroll Tax Deposits |
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| 940s |
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| 941s |
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| Penalties |
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| IRS Audits |
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| W-2s |
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| Direct Deposit |
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| Insurance – Workers’ Comp |
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| Shopping & Negotiating for W/C Coverage |
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| Assume Liability for W/C Insurance |
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| Claims Administration |
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| Develop Safety Program |
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| Human Resources |
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| Governmental Compliance |
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| Wage Law Compliance |
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| Unemployment Claims |
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| Labor Board Disputes |
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| Immigration Compliance |
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| Assist EEOC, ERISA, TEFRA Compliance |
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| Assist FMLA, ADA, OSHA Compliance |
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| Assist with Labor Law Compliance |
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| Assume Responsibility for COBRA Compliance |
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| Assume Responsibility for Unemployment Administration |
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| Assume Responsibility for Government Reporting Forms |
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| Processing Applications |
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| Maintaining Employee Files |
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| Testing and Checking Credentials |
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| Develop a Drug Free Workplace |
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| Offer Client “How To” Manuals |
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| Assist with Benefits Booklets |
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| Employment Verification |
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| W-4s |
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| I-9s |
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| Unemployment Hearings |
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| Administrative Costs |
| While it is difficult to precisely calculate your non-productive administrative costs, it is possible to accurately estimate them. The following table was compiled from actual data that mirrors that from the U.S. Chamber of Commerce, the U.S. Labor Department and the Small Business Administration. These costs are a conservative estimate of your administrative costs related to processing payroll, acquiring commercial insurance programs, tracking claims, selecting health and other employee benefits, handling unemployment claims and hearings, and dealing with many other employee-related issues. |
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| Number of Employees |
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1 – 9 |
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10 – 24 |
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25 – 49 |
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| Administration Cost as percentage of Gross Payroll |
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8 – 12% |
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4 – 8% |
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3 – 6% |
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Wouldn't it be great |
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...to focus on making a profit delivering
goods or services? |
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...to receive a comprehensive, affordable,
and well-managed employee benefits program? |
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...to know that insurance claims are being handled professionally and effectively? |
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...to access a commercial insurance
program that reduces down payments? |
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> Learn More |
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Harbor America
Specialty Brokerage |
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| Specializing in satisfying the insurance needs of Agents, brokers and insureds. "PROTECTING YOUR BUSINESS" Learn More... |
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Harbor America
Specialty Trades |
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HAST is a skilled labor provider. We do all
of the work, and you get a profession and economical Job accomplished within your budget and deadlineLearn More... |
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