Duties Chart The chart below illustrates your administrative duties if : (A) you are on your own; (B) if you are using a payroll service only; or (C) if you are taking advantage of a PEO's services. A "check" means this is an administrative duty that you must perform. Remember, a reduction in the amount of time and effort that you spend on administrative tasks and issues allows more time to focus on the productive aspects of your business. Your Administrative duties if you are:   A On Your Own B Using a Payroll Service C Using Harbor America Payroll Administration Report Hours Compute Pay (OT, Vacation, Sick, etc.)     FICA     Social Security & Medicare     FUTA     SUTA     Compute Deductions     Write Checks     Reconcile Payroll Account     Court Ordered Payments     Payroll Tax Deposits     940s     941s     Penalties     IRS Audits     W-2s     Direct Deposit     A On Your Own B Using a Payroll Service C Using Harbor America Insurance - Workers' Comp Shopping & Negotiating for W/C Coverage   Assume Liability for W/C Insurance   Claims Administration   Develop Safety Program     A On Your Own B Using a Payroll Service C Using Harbor America Human Resources Governmental Compliance   Wage Law Compliance   Unemployment Claims   Labor Board Disputes   Immigration Compliance   Assist EEOC, ERISA, TEFRA Compliance   Assist FMLA, ADA, OSHA Compliance   Assist with Labor Law Compliance   Assume Responsibility for COBRA Compliance   Assume Responsibility for Unemployment Administration   Assume Responsibility for Government Reporting Forms   Processing Applications   Maintaining Employee Files   Testing and Checking Credentials   Develop a Drug Free Workplace   Offer Client "How To" Manuals   Assist with Benefits Booklets   Employment Verification   W-4s   I-9s   Unemployment Hearings   Administrative Costs While it is difficult to precisely calculate your non-productive administrative costs, it is possible to accurately estimate them. The following table was compiled from actual data that mirrors that from the U.S. Chamber of Commerce, the U.S. Labor Department and the Small Business Administration. These costs are a conservative estimate of your administrative costs related to processing payroll, acquiring commercial insurance programs, tracking claims, selecting health and other employee benefits, handling unemployment claims and hearings, and dealing with many other employee-related issues. Number of Employees 1 - 9 10 - 24 25 - 49 Administration Cost as percentage of Gross Payroll 8 - 12% 4 - 8% 3 - 6%